Best IFTA Fuel Tax Software for Truckers: 6 Options, 2027

Key Takeaways

IFTA software collects each truck's miles by state, matches them to fuel purchases, and produces the quarterly return that goes to your base jurisdiction, which then distributes the tax to the other member jurisdictions.

TL;DR: Choose the tool that receives your miles and fuel purchases without re-keying, confirm it produces a return your base jurisdiction accepts, then compare price. Only two of the six products below publish list prices.

• Decide on data inputs first. Mileage and fuel feeds drive the return, so a cheap tool that depends on hand entry can cost more in hours than it saves in subscription fees.

• Penalties attach to late returns, and the amount depends on the state. Late-filing penalty: greater of $50 or 10% according to Colorado Department of Revenue (page undated).

• Zero-mile quarters still need a return. Nebraska requires one each quarter even when no taxable miles were traveled.

• Four of the six products show no list price on the pages checked, so the cost comparison depends on written quotes and on asking which plan includes IFTA.

How we evaluated these tools

This is an informed buyer's guide built from public pages: vendor product and pricing pages, developer documentation, state filing pages and the IFTA, Inc. site. We did not operate any of these products. Every feature below is something a vendor or a state publishes, and where a page was silent we say so instead of filling the cell. We left out products whose pricing or feature pages we could not open on the check date, which is why several familiar names are missing.

The weights below are our judgment about how much each factor changes the return a small carrier files. They are not vendor data.

Mileage and fuel together carry 45% because a return is only as accurate as those two inputs. Price carries 15% because a buyer cannot compare total cost when the number is missing.

Who this is for

This guide is for an owner or operations lead at a small logistics business who has narrowed the choice and needs the tradeoffs in one place. You are probably filing quarterly returns now, by spreadsheet or through an outside accountant, and you want to stop re-keying miles and gallons every quarter.

Red flags: your trucks have no ELD or GPS feed, most of your fuel is bought with cash or paper receipts, or you expect the software vendor to take responsibility for the filing itself.

Feature matrix: what each product documents

The matrix uses only what each product page or developer page said when we checked. A blank-sounding cell means the page did not say it, and that gap is itself a question to put to the vendor.

Two patterns stand out. Motive, Samsara and Geotab all describe mileage captured by jurisdiction, but only Motive and Geotab describe fuel-card transactions flowing into the IFTA report. Samsara's fuel path is not confirmed in the pages we opened, so ask for it in writing. TruckingOffice's row is the weakest: its pricing page lists plans and prices but says nothing about IFTA, which is the one feature most buyers are paying for.

Where the mileage and fuel data meet

The hard part of IFTA is rarely the arithmetic. It is matching each fuel purchase to the state where the truck was, and each mile to the state where it was driven. Samsara's IFTA detail CSV documentation describes each trip as segments, with a jurisdiction and a distance_meters value on every row, so the matching step is mechanical once the feed is complete.

A proposed US Tech Automations workflow would run at each quarter close. Its trigger is the end of the quarter. Its actions are to pull the per-jurisdiction mileage export from the ELD or telematics account, load the fuel-card CSV, and match each purchase to the state where it was made. Its output is a draft per-jurisdiction table plus an exception list covering purchases with no miles in that state and miles with no fuel. The prerequisites are a CSV export or API access from both the ELD and the card account, and one truck ID that matches across both systems. The human review point is simple: a person clears every exception before the draft moves on, because a missing fuel receipt changes the tax owed.

A second proposed workflow handles the calendar, and the rules it relies on are concrete. Nebraska's DMV lists the due dates as Quarterly return due: April 30 for January through March according to Nebraska DMV, with July 31, October 31 and January 31 for the other three quarters, and it moves a weekend or holiday due date to the next business day. A configured trigger could fire a set number of days before each date. The action is to send the owner the draft and the exception count. The output is a sign-off record stored with the draft. The prerequisite is the base jurisdiction's current calendar, because states differ. The human review point is the owner's sign-off before anything is filed.

What the pricing pages show

Pricing checked October 19, 2026. Two of the six products publish list prices on their own pages. The other four show "Get pricing" or no figure, so their rows read Quote-based.

TruckLogics publishes four truck-count tiers with two figures each. Both are labeled "billed Yearly," and the page does not say which is monthly, so confirm before you budget. The Owner Operator tier (1-2 trucks) shows $35.96 and $39.95, the Small Fleet tier (3-7 trucks) shows $71.96 and $79.95, the Mid-Size tier (8-14 trucks) shows $179.96 and $199.96, and the Large Fleet tier (15-24 trucks) shows $224.96 and $249.95 according to TruckLogics. Its IFTA report fee is listed at $24.95 per report for business owners, and the page does not say whether that fee sits on top of a plan according to TruckLogics.

TruckingOffice's pricing page lists seven plans. Owner-operator Basic plan: $25 per month according to TruckingOffice (page undated), and the Basic mid-size plan for 3-7 trucks is $55 per month according to TruckingOffice. The same page does not say which plans include IFTA tracking, so that question belongs in the quote request. The table below lines up TruckingOffice's Basic and Pro tiers by truck count.

Samsara's pricing page lists nine plans, and each one reads "Get pricing" according to Samsara. Its only IFTA mention is that the Samsara Driver App helps "accelerate IFTA reporting," which describes what the app does, not which plan includes it. Geotab's IFTA page offers "Get pricing" and "View Subscription Plans" with no figures. IFTA Plus's marketplace listing gives no price and routes buyers to "Talk to a Geotab Expert." Motive's pricing page did not show plan prices when we checked it, so its row reads Quote-based.

Take an illustrative five-truck fleet that files four quarterly returns a year. The Basic mid-size tier on TruckingOffice covers 3-7 trucks at $55 a month, so the subscription comes to $660 a year ($55 × 12). Assume the office spends 6 hours a quarter re-keying miles, which is 24 hours a year. Put the $660 subscription next to those 24 hours and the real question becomes whether the plan removes most of that work, and the pricing page does not answer that, so ask first. If the same fleet ran on Samsara, a segment with distance_meters at 4,828 is 3.0 miles (4,828 ÷ 1,609.344 meters per mile), and its jurisdiction value tells you where those miles belong with no hand conversion.

The TruckLogics fee row assumes one report per quarter. Because the page does not say whether that fee applies on top of a plan, treat $99.80 as the fee's annual cost if it applies, not as a total.

Vendor profiles: best fit, limits and evidence

Each profile separates what the vendor publishes from our read of it.

Motive

Published facts: Motive's IFTA page says it combines Motive Card and Vehicle Gateway data to track fuel purchases and distance by jurisdiction, and that Motive Card transactions "sync automatically." Fuel bought outside the card can be added by CSV from the fuel vendor. The page advertises "error-free, read-to-file IFTA reports in one click," which is a vendor claim we could not check against a state form. Motive's developer overview lists v1/ifta/trips and v1/ifta/summary endpoints. Primary page: Motive IFTA reporting.

Our read: the best fit is a fleet already running Motive hardware and the Motive Card, which wants IFTA inside the same dashboard. The limits are that the page does not say which plan includes IFTA, and pricing is quote-based. Before you rely on the export, ask for the plan with IFTA named in the quote, then run one quarter's CSV import against a known fuel total.

Samsara

Published facts: the pricing page lists nine plans, all marked "Get pricing." Samsara's IFTA detail CSV includes device_id, jurisdiction and distance_meters, and describes the distance field as "the distance driven in meters during this segment." A third-party API catalog lists IFTA jurisdiction and vehicle report endpoints. The CSV documentation does not mention fuel.

Our read: the best fit is an operator already on Samsara telematics that wants per-segment mileage for an internal reconciliation step or for an outside filer. The limit is that our check did not confirm how fuel purchases enter Samsara. Map device_id to your truck numbers, and confirm the fuel import path in writing before you buy.

Geotab

Published facts: Geotab's IFTA page says "Automated IFTA reporting of mileage with telematics means greater accuracy" and that "Fuel transactions will be added to the MyGeotab IFTA report." It says you can "Easily import fuel card data into MyGeotab" and names no specific fuel-card providers. Its calls to action are "Get pricing," "Schedule a demo" and "View Subscription Plans," with no figures.

Our read: the best fit is a fleet that wants telematics, fuel data and IFTA in one Geotab system and accepts a quote-based purchase. The limit is that the page does not name supported fuel-card providers, so yours has to be confirmed. Name your fuel-card provider in the quote request and ask for a sample IFTA report built from your own data before you sign.

IFTA Plus

Published facts: the IFTAPlus listing on the Geotab Marketplace calls it "a web-based solution utilized by thousands of companies to manage and prepare their quarterly IFTA returns." It says "Integration with Geotab so all miles, by state directly go into IFTAPlus," and that it "prepares the majority of the IFTA returns in the actual state forms or in other cases it prepares a generic return." The listing names the Geotab device plans it works with, including GO, Pro, ProPlus, Regulatory and Third-Party Device Plan. It gives no price and routes buyers to "Talk to a Geotab Expert."

Our read: the best fit is a Geotab-equipped fleet that wants state forms prepared rather than a report to re-enter. The limits are that the listing does not mention fuel-card import, and we could not confirm who operates the product beyond the listing. Check the Geotab device plan on each truck first, because the mileage feed depends on it.

TruckLogics

Published facts: the TruckLogics IFTA page says "Our system is updated with tax rates for all jurisdictions every quarter" and that "Our software also calculates the taxes due (and penalties), if any." It offers manual entry, two Excel bulk templates, a Motive and Samsara integration, state-specific report formats, and an e-filing worksheet for states that accept only electronic filing. Its adjacency checks "ensure you are only reporting mileage for adjacent states." The page offers a free 7-day trial.

Our read: the best fit is a small fleet that wants a filing tool with published tiers and a Motive or Samsara feed. The limits are that the page does not describe fuel-card imports, so fuel enters by hand or through Excel, and the per-report fee may stack on the plan. Connect the ELD, load fuel through the quarterly distance-and-fuel template, and review the adjacency and irregularity flags before filing.

TruckingOffice

Published facts: the TruckingOffice pricing page lists Basic and Pro plans for owner/operators, mid-size fleets, fleets of 8+ trucks, and brokers. The Basic plans are $25, $55, $90 and $45 per month, and the Pro plans for owner/operators, mid-size and fleets are $35, $75 and $130 per month. The page does not say which plans include IFTA tracking.

Our read: the best fit is an owner-operator or small fleet that also wants dispatch and accounting in one product, once IFTA inclusion is confirmed. The limit is that IFTA is not on the pricing page, so do not assume the lowest plan includes it. Ask for the plan with IFTA in writing and test it on one quarter's data before paying for a full year.

Common mistakes

• Buying on price before confirming the mileage feed. A tool with no ELD connection hands the mileage work back to you.

• Skipping zero-mile quarters. A return is still required, and a late penalty applies to zero-tax returns.

• Forgetting cash fuel. Purchases outside the card need CSV or receipt uploads, or those gallons drop out of the return.

• Trusting a one-click export without checking the state form. A vendor export is a claim until the base jurisdiction accepts it.

• Asking for a quote without naming the IFTA plan. Several pages in this review do not say which plan includes IFTA.

Glossary

• Base jurisdiction: the state or province where you file your quarterly return, which then distributes the tax to the other member jurisdictions.

• Jurisdiction: a member state or province where miles were driven or fuel was bought.

• Fuel-card feed: an automatic transaction import from a card provider into the IFTA tool.

• Adjacency check: a validation that mileage appears only in states next to the route, as TruckLogics describes it.

• Read-to-file report: a vendor term for a return formatted for submission. Treat it as a claim until the base jurisdiction accepts it.

• Tax rate files: the quarterly jurisdiction rate updates that IFTA tools must load. The IFTA, Inc. site references 3Q2026 files.

Build it yourself or buy it

The real alternative for many carriers is stitching this together in Zapier, Make or n8n, or writing a script in-house. Those tools can keep run histories, retries and error branches, and their logs can serve as audit evidence when they are configured that way. The buyer still has to design and own idempotency, so a re-run does not double-count fuel; escalation when a feed fails; access controls on the card and ELD data; and maintenance when a vendor changes its export format. A proposed US Tech Automations design could configure those controls differently: an approval step before any filing export, a per-jurisdiction exception queue, and a retained run log tied to each quarter. Its prerequisites match the in-house version: ELD and card access, a named reviewer, and the base jurisdiction's current rate file. The review points stay with people either way.

Which fleet should choose which tool

• Choose Motive if you already run Motive hardware and the Motive Card. Red flag: no written confirmation of which plan includes IFTA.

• Choose Samsara if you already run Samsara and want per-segment mileage for reconciliation. Red flag: no confirmed fuel import path.

• Choose Geotab if you want telematics, fuel data and IFTA in one system and will accept a quote. Red flag: your fuel-card provider is not named on the page.

• Choose IFTA Plus if your trucks already report to Geotab and you want state forms prepared. Red flag: no fuel-card import on the listing.

• Choose TruckLogics if you want a filing tool with published tiers and a Motive or Samsara feed. Red flag: you need automatic fuel-card feeds, which its page does not describe.

• Choose TruckingOffice if you want dispatch and accounting in one product and IFTA is confirmed in your plan. Red flag: IFTA is not on its pricing page.

When not to use US Tech Automations. A custom workflow is the wrong first purchase for three kinds of carrier. If you run one or two trucks and a published plan covers your states, buy the plan rather than designing a workflow around it. If your ELD already produces a jurisdiction report and you file once a quarter, the built-in report is simpler. If your ELD or card provider offers no export or API access, a US Tech Automations design has no data to read, so the first fix is a different data source, not a workflow.

Frequently asked questions

Is IFTA software required to file the quarterly return?

No, the pages we checked do not require software, but some base jurisdictions accept only electronic filing. TruckLogics says that when a base jurisdiction only allows e-filing, it provides an e-filing worksheet for the state's e-file system.

Do I still file a return if I drove no taxable miles?

Yes. Nebraska's DMV says a return must be submitted each quarter even if no taxable miles were traveled, and a zero-tax return still carries a late penalty of $50.00 according to Nebraska DMV.

How much is the late-filing penalty?

It varies by state, so check your base jurisdiction. Colorado's page sets the late penalty at the greater of $50 or 10% of the net tax due, according to Colorado Department of Revenue. Separately, Colorado charges a different penalty for not filing or paying electronically when required.

Which of these products publish prices?

Two publish list prices on their own pages: TruckLogics and TruckingOffice. Samsara, Geotab, Motive and IFTA Plus show no list price on the pages checked, so their rows read Quote-based.

Does IFTA software replace the base jurisdiction?

No. You still file the return with your base jurisdiction, which distributes the tax to the other member jurisdictions, as the Nebraska DMV page describes.

Does my accountant need the same tool?

Not always. Confirm which file format your accountant accepts before you buy, because a summary export may be enough. For the accountant side, see best tax document software for accounting firms.

Next step for a small fleet

Start with the mileage feed, then the fuel feed, then the filing output. Ask each vendor for three things in writing: the plan that includes IFTA, a price or a quote with your fuel-card integration named, and a sample return for one state. If your outside accountant uses a CPA-firm platform, our guide to tax software for CPA firms covers that side, and our comparison of tax planning software for RIA firms covers advisers who also handle tax planning. If you want to see how a proposed exception queue would fit your ELD and card setup, see how US Tech Automations would configure this.