Read this before anything else
This is a run sheet, not a till. It remembers who asked first, who has a seat, and who is waiting. When someone drops out, the next person on that list gets the seat. There is no “move someone up” step.
We never take a deposit, a no-show fee, or a card hold from an attendee. Not as a setting. Not later. If you need to sell tickets, this is the wrong product. Cash on the night, a transfer, a jar by the door, or nothing at all stays yours.
The sample below is an example from the prototype running on local fixtures, not a live gathering and not a live-web read. The names are made up. The seating order is what the engine printed.
Who this is for
Someone who runs the same gathering again and again, and the room has a hard limit: a weekly run, a monthly supper, a class of fifteen, a meal in a hall that holds forty. More people ask than fit. The list currently lives in a chat thread, and the person who has been waiting longest does not always get the call.
Ask which gathering before you pay. Name the gathering and the capacity.
A run sheet from the engineprototype fixtures, not a live gathering
Tuesday Supper Club. Three seats. Six people asked, in this order: Ada, Ben, Cleo, Dev, Eve, Fay. Ben then dropped out. The engine seated Dev, who was first on the waitlist (waiting since #4). Eve and Fay stayed waiting. Confirmed people got the reminder schedule: 9 reminders, three waves, nobody on the waitlist was reminded about a seat they do not hold.
| Place | Name | Status | Note |
|---|---|---|---|
| 1 | Ada | confirmed | |
| 2 | Ben | cancelled | cancelled; seat went to Dev |
| 3 | Cleo | confirmed | |
| 4 | Dev | confirmed | promoted from waitlist |
| 5 | Eve | waitlisted | |
| 6 | Fay | waitlisted | gluten free |
| What | What the engine printed |
|---|---|
| Capacity | 3 |
| Sign-ups | 6 |
| Confirmed after Ben dropped out | Ada, Cleo, Dev |
| Waiting | Eve, Fay |
| Who got the freed seat | Dev, first on the list, waiting since #4 |
| Reminders built | 9, for Ada, Cleo, and Dev only |
The seat receipt a host can pastesame run, same engine
This is the note the prototype printed for that Tuesday list, so it can go straight into a group chat. Every line is from the engine on those fixtures.
| The receipt |
|---|
| TUESDAY SUPPER CLUB — 3 seats |
| Seated, in the order people asked: |
| 1. Ada |
| 2. Cleo |
| 3. Dev |
| Waiting: Eve, Fay (in that order) |
| Since the list was made: Ben dropped out → seat went to Dev (first on the list, waiting since #4) |
| No exceptions were made. Nobody was moved up or down. |
| Nobody’s payment details were collected — this tool cannot take money. |
| Not a deposit, not a no-show fee, not a card hold. |
| Made with Gathering Host OS |
What arrives after you pay
A person emails you the host run sheet for the gathering you named. Confirmations and waitlist promotions are in that sheet. Attendee money is never taken on this path.
- CapacityThe number of places you named, never more seated than that.
- ConfirmationsWho holds a seat, in the order people asked.
- Waitlist promotionWhen someone drops out, the first person waiting gets the seat. Same rule every time.
$348 a year, billed yearly, for one host plan. Cancel at the year by email, with no account to close. We never take attendee money, a deposit, a no-show fee, or a card hold. There is no pay button on this page yet.
What this is not
- Not a ticket shop.We do not sell your seats and we do not take a cut of the door.
- Not a deposit, a no-show fee, or a card hold.Those are the usual answers to empty chairs. We will not build them. Repeat no-shows get a check-in, then have to reconfirm, then stop being put back on the list automatically.
- Not a way to skip the queue.There is no override that moves a friend up. If you need someone in the room, add them before the list opens.
- Not a live login today.After you pay, a person emails you the sheet. There is no account to create on this page.
Ask before you pay
No pay button on this one yet. Email operations@ustechautomations.com. Name the gathering and the capacity. We reply with whether the host plan fits and the checkout link, before you spend anything.
What you would be paying for: $348 a year, billed yearly, for one host plan. Cancel at the year by email, with no account to close. We never take attendee money, a deposit, a no-show fee, or a card hold. After you pay, a person emails you the host run sheet for the gathering you named. Confirmations and waitlist promotions are in that sheet. Attendee money is never taken.
Email us the gatheringSay the gathering and how many places it holds. There is no pay button on this page yet.