Best Crew Time Tracking Software for Roofers: 6 Picks, 2027

Key Takeaways

• The first decision is the category: a time clock built for field crews, or a field-service suite where time tracking sits beside scheduling and invoicing.

• Crew time tracking software logs when each person starts and stops work, where they clocked in, and which job or cost code the hours belong to.

• Three of the six tools here publish a price on their pricing pages (Jobber, Timeero and Workyard, the last only as a starting rate), two are quote-based, and one is free with its field features unconfirmed.

• ClockShark's pricing page sets a three-year contract term on every plan, so read the term before you compare any monthly figure.

• Overtime and payroll depend on hours recorded by day and by workweek, so ask every vendor how it exports hours by worker, job and workweek.

• The workflows below are proposed, configurable designs for a US Tech Automations build, not deployments we have measured.

TL;DR: For a crew of about six, a field-first GPS clock with a published per-user rate is the simplest route to job-site hours, and a suite like Jobber makes sense only when scheduling, quoting and invoicing need to share a record with the hours.

Crew time tracking software, in plain terms, is the system a roofing business uses to record when each crew member starts and stops work, where the clock-in happened, and which job or cost code those hours belong to.

How we evaluated these tools

This guide is a buyer's guide built from public vendor pages and two independent sources. It does not report hands-on use of any product. We kept six tools that sell crew time tracking to small field businesses and whose pricing or product page we could open in this session. Vendor-written comparison pages were not used as sources for any price.

The weights below are our judgment about what a roofing owner loses when hours are wrong: payroll errors, overtime disputes, and job costs that never reconcile with the estimate. They are not a published score.

The one independent review site we could open is Roofing Software Guide. Its roundup says it scores tools on ease of use, features, pricing value, support quality and roofing-specific fit, according to Roofing Software Guide (2026). The excerpt does not say whether that publisher earns commissions from the tools it ranks, and its ranking is internally inconsistent.

Ranking scores: 8.4 for Workyard, 8.3 for Jobber in one roundup according to Roofing Software Guide (2026). Jobber is named the top pick at the lower score, so we use these scores only to show how unreliable a single roundup can be, not to rank the tools.

Who this is for

This guide is for owners and operations leads at small roofing and exterior businesses who send crews to job sites and need job-level hours before payroll runs. It assumes crew members carry a phone or share a clock, and that someone in the office approves hours each pay period.

Red flags: you cannot accept a multi-year contract, since ClockShark's pricing page sets one for every plan; no one in the office will own the tool after setup, which turns any time clock into one nobody reads; or you need a roofing CRM and estimating system rather than a time clock.

What each tool covers

The matrix below uses only what each vendor's own page states. Where a page does not name a plan for a feature, the cell says "Not stated" rather than guessing.

Our read: Workyard and ExakTime show the most roofing-specific detail on their own pages, with geofenced clock-ins, job costing and photo verification. Jobber's advantage is the record it shares with scheduling and invoicing, but its pricing page does not say which tier includes GPS clock-in, so that question has to be settled before purchase. Timeero has the most published tiers and is the only one here to list a public API, on Premium. Jibble's free plan is worth a look for a small team that needs clock times and a QuickBooks link, but do not assume field features on the free plan.

What the pricing pages say

Vendor data below is the price printed on each vendor's own page, with the page cited in the same row. "Quote-based" means the page printed no figure.

Pricing checked October 29, 2026.

Starting price: $6 per user per month, billed annually according to Workyard (2026). That rate is the lowest published figure in the table, but Workyard's higher tiers show no price, so the cost of Pro and above needs a sales conversation.

Timeero's page lists annual and monthly figures in a layout that does not label each pair, so we matched them to billing type using the page's "Get 2 months free" claim, which the pairs satisfy. Jobber's figures are list prices by tier and user cap, and its trial is 14 days with no card required.

What a six-person crew would face

The table below is built from user caps and tier names, not totals. It shows which tier fits six people and what each tier leaves out.

Basic tier, up to 10 users: $5 per user monthly on annual billing according to Timeero (2026). That tier covers a six-person crew within its cap, which makes Timeero the lowest published per-user option for a crew that size, provided its feature set covers your payroll rules.

We did not add the per-user rates into a monthly total. Those totals would be figures we calculated rather than read on a vendor page, so multiply the published per-user rate by your own head count and billing term before you compare.

Where crew hours go wrong, and a proposed workflow

Most roofing payroll errors begin in the gap between a clock-in at the truck and the job the hours belong to. A tool can record a time stamp and a location, but the office still has to attach the hours to the right job, cost code and workweek before anyone checks overtime.

Take a six-person crew that works nine hours a day for five days, which is 45 hours per person and 270 hours for the crew. If the company's pay rules count overtime after 40 hours in a workweek, which this example assumes, each person has five overtime hours and the crew has 30 overtime hours, with 240 straight-time hours. An export that carries each day's clock-in and clock-out lets the office check that 270-hour total without retyping anything. HubSpot's webhook reference lists ASSOCIATION_ADDED as an action for association subscriptions, so a proposed design could start a job-hours pull when a crew contact is linked to a job record, instead of waiting for the end of the week.

US Tech Automations describes a process of mapping a workflow, building it on its own platform and monitoring it afterward. Its homepage lists HubSpot, QuickBooks and Google Sheets among its integrations. The two flows below are proposed designs, not builds we have run for any customer.

A proposed overtime-review flow starts when the tracker's pay-period export arrives. It totals each worker's hours by workweek, flags anyone above the overtime threshold in the company's pay rules, and flags clock-ins outside a geofence or without a clock-out. The output is a review list in Google Sheets, or a draft in QuickBooks, with no payroll submitted. The owner approves every flagged line before payroll, and that approval is the human review point. Prerequisites are an export that carries worker ID, job ID, clock-in, clock-out and cost code, plus access to the output account. Timeero's Premium tier lists a public API, but the pricing pages for Jobber and Workyard do not list one, so a file export is the default path for those.

A proposed job-costing flow starts when a crew contact is linked to a job record in HubSpot. It pulls that crew's logged hours for the job from the tracker export, matched by job ID and cost code. The output is labor hours per job, written to the job record beside the estimate. A job manager confirms the job-to-cost-code mapping before any figure is used for billing. Prerequisites are a HubSpot account with webhook permissions, a tracker export that maps cost codes to jobs, and a dry run on a closed job before live use.

Overtime and records under federal rules

The U.S. Department of Labor's recordkeeping fact sheet asks employers to keep hours worked each day and total hours worked each workweek, and it says the law requires that information to be accurate, according to U.S. Department of Labor (revised 2008). The fact sheet is an older Wage and Hour publication, so confirm current thresholds with the Department or your payroll adviser before you rely on any rule in this guide.

For a roofing owner the practical test is simple: a time tool that exports hours by day and by workweek meets that baseline, and a tool that cannot export that split leaves overtime to a spreadsheet someone maintains by hand.

Vendor profiles

Jobber: scheduling and invoicing on one record

Best fit: a roofing business that wants time tracking, scheduling, quoting and invoicing tied to one client record. Limitations: the pricing page places QuickBooks sync at the Connect tier and job costing at Grow, and it does not say which tier includes GPS clock-in, so the field-feature question stays open. Implementation: the page offers a 14-day trial with full Grow features and no credit card required. Primary evidence: the Jobber pricing page. Choose it if the office already runs scheduling and invoicing in Jobber and you confirm GPS clock-in on the tier you plan to buy.

Workyard: GPS-verified crew hours

Best fit: crews that need location-verified hours, geofenced clock-ins and labor cost by project and cost code. Starter lists precise GPS tracking, overtime rules and payroll exports to QuickBooks Online, ADP and Gusto; Pro adds geofence-restricted clock-in and facial photo verification. Limitations: the page gives a starting rate only, sends Pro, Autopilot and Enterprise to sales, and states no user caps. Implementation: the page offers a free trial for 14 days. Primary evidence: the pricing page cited in the pricing table above. Choose it if payroll and job-cost reports must line up with geofenced hours and you can accept a sales conversation for Pro.

Timeero: low published per-user rates

Best fit: smaller crews that want a published per-user rate and GPS clock-ins. Basic includes GPS tracking and mileage for up to 10 users; Pro adds automatic clock-in and clock-out, job tracking, geofencing and accounting and payroll integrations; Premium adds a public API, facial recognition on a kiosk and multi-level approvals. Limitations: the page does not name timesheets or overtime rules, and it lists integrations only from Pro. Implementation: the page we opened does not state a free trial, so ask the vendor. Primary evidence: the pricing page cited in the pricing table above. Choose it if you need a low, published per-user price and can confirm timesheet and overtime features before you sign.

ClockShark: phone clock-ins with scheduling

Best fit: crews that clock in from their phones at job sites and also want scheduling in the same app. Standard lists GPS clock-in, geofencing, scheduling and job tracking; Pro adds advanced job costing controls and mileage tracking. Limitations: a three-year contract term applies to all pricing plans, and the page prints no dollar figure for either plan. Implementation: the page offers a 14-day trial that includes all Pro features. Primary evidence: the ClockShark pricing page. Choose it if a three-year term is acceptable and scheduling in the same app matters more than a published price.

ExakTime (Arcoro): hardware and photo ID

Best fit: roofing crews where buddy punching, cost codes for tasks such as tear-offs and installs, and weather-resistant clocks matter. The roofing page describes FaceFront photo ID at clock-in and clock-out, geofenced projects, and time clocks that operate from -10°F to 170°F and run up to 21 days on battery. Limitations: the roofing page shows no prices, its pricing page returned a 404 when we opened it, and photo verification depends on a front-facing camera. Implementation: the hardware clocks are an option, so confirm installation, training and kiosk setup in the quote. Primary evidence: the Arcoro ExakTime roofing page. Choose it if on-site hardware and photo ID are must-haves and you are willing to request a quote.

Jibble: a free clock with QuickBooks

Best fit: owners who want a free clock with unlimited users and a QuickBooks integration. Limitations: the upgrade-plans page describes only a free plan, and it does not confirm GPS, geofencing, job tracking or overtime on that plan. Implementation: sign up and check the field features in the app before you rely on them for a crew. Primary evidence: the Jibble upgrade-plans page. Choose it if you need clock times and a QuickBooks link for a small team and do not need geofence proof.

Building the same flow in Zapier, Make, or n8n

Many owners will consider stitching the tracker to a spreadsheet or CRM with Zapier, Make or n8n. Those tools can keep run histories, retries, error branches and audit evidence when they are configured that way. The buyer still designs and owns observability, idempotency (so a retried run does not add the same hours twice), escalation to a person, access controls and ongoing maintenance. A proposed US Tech Automations design would put the exception queue, the approval step and the cost-code mapping into one configured workflow, so the review points are part of the build rather than an add-on. The export or API prerequisites are the same either way, and the office still owns the approvals.

When a simpler tool is the better buy

Three situations favor a simpler tool. A crew of one to five that needs clock times and a QuickBooks link is well served by Jibble's free plan or Timeero's Basic tier, with no workflow to maintain. A business that needs GPS and photo proof at the truck, rather than automated routing of exceptions, should compare Workyard's Pro tier or ExakTime's hardware first. A company that already runs scheduling and invoicing in Jobber should stay with Jobber's time tracking and not add a second system until the export gap is proven. The US Tech Automations flows described above add value only when the office has a real exception queue to clear.

Decision checklist

• Confirm which tier includes GPS clock-in, geofencing and photo ID before you compare prices.

• Ask for an export of hours by worker, job, cost code, day and workweek, and check it against one real week.

• Read the contract term first; ClockShark's is three years on every plan.

• Check the user cap against your head count, including office staff who approve hours.

• Confirm overtime rules for your state and payroll schedule with your accountant.

• Name the person who approves exceptions before the first pay period runs.

Frequently asked questions

Is crew time tracking software the same as a timesheet app?

Not quite. A basic timesheet records hours, while crew time tracking adds location, job and cost-code context so each set of hours can be checked against a specific job.

Do roofers need GPS clock-in?

Not every crew does, but geofenced or GPS clock-ins are the main way to show that a worker was at a specific job site. Workyard, Timeero, ClockShark and ExakTime each list location features on their own pages, at the tiers noted in the matrix.

Which tools list job costing or cost codes on their pages?

Jobber lists job costing from its Grow tier, Workyard from Pro, and ClockShark's advanced job costing controls from Pro, while ExakTime lists cost codes for roofing tasks on its roofing page. Timeero lists job tracking on Pro, which is not the same as job costing.

Can these tools send hours to QuickBooks?

Jobber lists QuickBooks Online sync from its Connect tier, Workyard's Starter tier lists a QuickBooks Online payroll export, and Jibble lists a QuickBooks integration on its free page. ExakTime lists QuickBooks among more than 100 supported platforms.

Is a free plan enough for a roofing crew?

It can be, if you only need clock times and a QuickBooks link. Jibble's free page does not confirm GPS, geofencing or job tracking on that plan, so check those features in the app before you depend on them.

What should I ask a vendor before I sign?

Ask for the contract length, the user cap at your head count, the export format for hours by worker and workweek, and which tier includes the GPS and photo features you need.

Choosing with the numbers in hand

For most roofing crews, the right choice is the tool whose field features and export format match how you pay people, on the tier whose user cap and contract term you can accept. Start with the pricing table above, confirm the tier that holds your must-have feature, and run one week of exports before you commit. To see how a crew your size would be set up, see how US Tech Automations configures this, and keep the approval steps described above.