Best Jobsite Compliance Software 2027: 4 Steps to Choose

The short answer

The best jobsite compliance software is the tool that keeps the records an owner, general contractor or inspector will ask for in one dated place, and that decision starts with the list of records, not with feature counts. Jobsite compliance software is a system for recording inspections, subcontractor insurance certificates, training records and daily field logs so you can produce them on request.

For a small contractor that runs its own crews and wants a price to budget against, start with a per-seat tool. Mitti, Raken and Fluix all publish per-seat or per-user prices. If you collect insurance certificates from many subcontractors, add a certificate-focused tool such as Billy or Avetta, or confirm that your current platform covers it. Procore and HammerTech make more sense for a company-wide rollout, and both require a quote before you can compare cost. This is our reading of the public pages, not a ranking built from customer data.

TL;DR: Choose by the records you must be able to produce, get a written quote where prices are not published, and confirm export or API access before you sign.

Key Takeaways

• Choose by the records you must produce on demand: inspections, subcontractor insurance certificates and daily logs.

• Three of the seven tools reviewed publish per-seat or per-user list prices on the pages checked: Mitti, Raken and Fluix. The other four are quote-based.

• Mitti, formerly SafetyCulture, has a free plan for up to 10 people and a Premium plan with a published per-seat price.

• Billy and Avetta focus mainly on subcontractor insurance and prequalification rather than daily field records.

• Zapier, Make and n8n can keep audit trails, but you have to design, secure and maintain them yourself.

• Get minimums, renewal terms and export or API access in writing before you sign with anyone.

Terms you will see on vendor pages

• Certificate of insurance (COI): the document a subcontractor's insurer or broker issues to show coverage limits and policy dates.

• Additional insured: a status that names your company on a subcontractor's policy. Billy lists "additional insured and endorsement requirements per project" as a rule you can set.

• Prequalification: the check a hiring company runs before a supplier or subcontractor starts work. Avetta organizes its supplier plans around it.

• Annual construction volume (ACV): the total dollar value of your construction work, which Procore uses to price its products.

• Seat or user: the billing unit. Mitti bills per seat, while Raken and Fluix bill per user.

• Offline mode: the ability to fill in forms without a signal. Fluix lists it on its Crews plan.

• Form 300A: OSHA's annual summary of work-related injuries and illnesses, which some employers must file electronically.

How we evaluated these tools

We built this guide from public information only: each vendor's own pricing or plans page, plus OSHA and trade-press sources for the compliance context. We did not run trials, interview customers or assign numeric scores, because the public pages do not support a fair score for each vendor. The weights below show what matters most to a small contractor who has to produce records for an owner, a general contractor or an inspector.

The weights sum to 100%. Each vendor was read against the same six criteria. Where a page did not say something, the feature matrix and profiles say so rather than fill the gap.

Feature matrix from the pages we checked

"Not listed" means the vendor's pricing or plans page we opened did not describe that feature. It does not prove the feature is missing, so confirm anything that matters to you in a demo or a written quote.

The matrix is narrow on purpose. Vendor plan pages change often, and several pricing pages do not list features at all.

What each tool costs, as published

Pricing checked November 13, 2026, from each vendor's own pricing or plans page. "Quote-based" means the page gave no public price.

Premium seat price: $24 annual or $29 monthly according to Mitti (2026).

Mitti's Free plan appears in the table below as a no-cost starting point for up to 10 people, and the page says AI credit allowances are set per seat, so check that allowance before you rely on AI features.

List math multiplies the published per-seat or per-user price by eight and by twelve months. It excludes taxes, bulk discounts and any applicable minimums. Two points the table does not show: Raken publishes no price for 10 or more users, and Fluix's savings calculator lists a 200-user minimum for Crews that conflicts with the 5-user minimum on its plan card. Get both in writing before you budget.

Vendor profiles

Mitti (formerly SafetyCulture)

Best fit: small teams that want a free start for up to 10 people and then a per-seat Premium plan with inspection templates, permissions and integrations. The Premium plan's listed inclusions include permissions and access management, custom integrations and single sign-on, and the Enterprise tier is custom-priced through sales.

Limitations: the Free plan limits the number of active inspection templates, and Enterprise pricing is not published. Mitti's pricing page does not list an insurance-tracking feature. SafetyCulture rebranded as Mitti, a change announced on 11 August 2026, according to B&T (2026).

Implementation: start on one crew with the Free plan to see whether the templates match your forms before you move to a paid seat count.

Evidence: Mitti pricing.

Raken

Best fit: foremen who need daily reports, photos and task records in one place. The Basic plan includes branded daily reports, photos and videos, tasks, and live chat and phone support. Performance adds time tracking, safety and quality management, RFIs, forms and insights dashboards.

Pricing: Raken's Basic plan costs $23 per user per month and Performance costs $59, both billed annually, according to Raken (2026).

Limitations: the page lists a 3-user minimum, offers bulk discounts for larger teams through Contact Sales, and shows no price for 10 or more users. Time tracking sits only on Performance, so a crew that needs hours tracked should price that plan, not Basic.

Implementation: decide which features your foremen actually need before you choose between Basic and Performance.

Evidence: Raken pricing.

Fluix

Best fit: crews that fill out forms in the field and need offline mode and e-signature. The Operations plan adds multi-step approvals, guest access for outside users and exception reporting. Enterprise adds advanced APIs, custom integrations, advanced dashboards and a dedicated success manager.

Pricing: Fluix's Crews plan costs $29 per user per month and Operations costs $49, according to Fluix (2026).

Limitations: the plan card lists 5 users as the Crews minimum and 15 for Operations, while the calculator says 200 users for Crews. The page does not say whether the monthly per-user prices can be billed annually, so ask. Enterprise pricing is custom and routed through sales.

Implementation: confirm the minimum and the billing term in writing before you compare Crews and Operations.

Evidence: Fluix pricing.

Procore

Best fit: a company that already runs its projects in Procore and wants quality and safety records in the same system. Its pricing page lists contract-wide terms, including onboarding and implementation services and 24/7 live technical support.

Pricing: Procore's pricing page says it is quote-based, prices each product on annual construction volume, and lists unlimited users and 18 on-demand certifications, according to Procore (2026).

Limitations: the pricing page does not name a Quality & Safety module, so ask whether it is priced separately. For a small crew that only needs daily records and certificates, Procore is usually more platform than the job requires.

Implementation: ask for the onboarding timeline and what the contract covers in writing.

Evidence: Procore pricing.

HammerTech

Best fit: safety managers running a company-wide construction safety program who want one platform. HammerTech says all core safety workflows are included with no add-ons, and that subcontractors do not pay for access.

Pricing: HammerTech says pricing depends on annual construction volume and the number of active job sites, and that it does not use per-user pricing, according to HammerTech (2026).

Limitations: there is no public list price. The site navigation lists HammerTechGO and Platform, but the pricing page does not say how each is priced. Expect a short questionnaire before a quote.

Implementation: budget time for the questionnaire and ask which product area your team would use.

Evidence: HammerTech pricing.

Avetta

Best fit: a company that must verify many suppliers' and subcontractors' insurance and safety records before they work on its sites. Its supplier plans run from Directory to Advanced, and Plus adds insurance checks and injury and illness verification.

Pricing: Avetta's plans are quote-based, with 4 supplier tiers from Directory to Advanced, according to Avetta (2026). The page says supplier plans depend on the number of connections and the project or trade risk level.

Limitations: Find Projects is limited to the U.S. and Canada, and Safety Advisor is available in the U.S. only. The Vetify compliance support add-on has no published price, and Avetta for Clients is a custom enterprise offering.

Implementation: ask for both the supplier fee and any client-side fee in writing, along with renewal terms.

Evidence: Avetta plans.

Billy

Best fit: general contractors that collect certificates from many subcontractors and want to hold payment for vendors who are out of compliance. The page describes uploads that need no login, automated checks of limits, dates and coverages, renewal alerts, and a flag that holds payment for non-compliant vendors.

Pricing: Billy says cost depends on subcontractor volume and solution type, and its own ROI calculator is built around 100–300 subcontractors, according to Billy (2026).

Integrations and limits: the page lists live integrations with Procore, Sage 300, Autodesk, CMiC, Sage Intacct, Docusign, JD Edwards and Viewpoint Vista. Its getting-started article documents REST endpoints such as GET /api/v1/vendors and describes change detection through a since filter on list endpoints. The article does not mention webhooks. The AI review of certificates is Billy's, so a person should still check coverage limits before a certificate is marked compliant.

Evidence: Billy API getting started.

Insurance certificates and the paper trail

Certificates are where many small contractors lose track. Owners and general contractors ask for current certificates and endorsements, and a lapsed certificate can keep a subcontractor off a site until it is replaced.

A proposed design from US Tech Automations would sit beside a certificate tool such as Billy rather than replace it. The trigger is a certificate whose expiration date falls inside a window you set, for example 30 days. The action is a scheduled pull of vendor records changed since the last run, using the list endpoint's since filter and keyed on each record's vendor_id, followed by a comparison of each expiration date against the insurance requirements on that project. The output is a draft renewal request for the subcontractor and a hold flag in a review queue. Prerequisites are API access or a scheduled CSV export from your tool, a mapping from each vendor_id to the project it serves, and a named owner for the queue. Human review points are the operations lead who approves each hold, anyone who releases a payment, and a person who checks coverage limits before a certificate is marked compliant, because an automated reading is not the final word.

Where inspection and fall-risk gaps show up

Fatal falls investigated by federal OSHA: 189, down from 234 according to OSHA (2024).

Fall-protection checks are the kind of inspection an owner or inspector asks to see, so the record needs a date, a name and a photo. Gaps found at inspection can be costly: Penalty maximums: $16,550 serious, $165,514 willful or repeated according to OSHA (2026). The penalties page's table is headed "2024 Penalty Adjustments," even though its text applies the figures after January 15, 2026, so confirm the current amounts before you put them in a budget. The proposed workflow for inspections works like this. The trigger is a field inspection marked failed, or an observation still open past its due date. The action is to create a corrective-action task for the superintendent with an owner and due date, and to copy the safety lead. The output is a weekly closeout summary for the owner, listing open items by job. The prerequisites are an export or API access from your inspection tool, a status field that means the same thing on every job, and a due-date field. The review points are that the safety lead signs off each closeout, and that no corrective action closes without a photo or note the superintendent can point to.

Electronic filing is a separate question. OSHA's 2023 final rule, effective January 1, 2024, requires electronic submission of Form 300 and 301 data from establishments with 100 or more employees in designated industries, and Form 300A data from establishments with 20 to 249 employees in designated industries. Check Appendix A (for Form 300A) and Appendix B (for Forms 300 and 301) for your NAICS code, as described in the 2023 final rule, before you assume it applies to you.

Build it yourself or stitch it together with Zapier, Make or n8n

Many small contractors start by connecting a spreadsheet, a form tool and a messaging app with Zapier, Make or n8n, and that can work. When configured, these tools can keep run histories, retries, error branches and audit evidence, so a failed sync is visible rather than silent. The buyer still designs and owns four things: idempotency, so a retried run does not send two renewal requests; escalation, so a failure reaches a person; access controls over who can see certificates and banking details; and maintenance, because a vendor API change can break a working automation.

A proposed design from US Tech Automations would differ mainly in where those controls sit: the trigger, the review step and the export prerequisites would be written down before anything runs, so the process does not depend on one person's memory. The prerequisites are the same as any build: API access or exports from the tools you already use, a named owner for each review point, and an agreed definition of what counts as expired or failed.

Four steps to choose

1. List the records you must produce. Write down the documents an owner, general contractor or inspector asks for: certificates, inspection logs, daily reports and training records.

2. Ask each shortlisted vendor for a written quote. Include the minimum user count, billing terms and renewal terms. Raken lists a 3-user minimum, and Fluix's plan card and calculator disagree on the Crews minimum, so get that answer in writing.

3. Confirm how data leaves the tool. Ask for the export format and API access. If a tool detects changes through a filter such as Billy's since parameter rather than webhooks, plan any automation around that.

4. Run one job with one crew and one subcontractor before you commit. Use that job to check the templates, the certificate flow and the reports, then decide.

Worked example: eight seats at list price

This is an illustrative scenario, not a customer. Take a framing contractor that needs eight seats: four foremen, two office staff and two field leads. At list prices, eight seats on Raken's Basic plan cost $184 a month, or $2,208 a year, before any bulk discount (8 × $23 = $184; $184 × 12 = $2,208). Eight seats on Mitti's Premium plan cost $192 a month on annual billing, or $2,304 a year (8 × $24 = $192; $192 × 12 = $2,304), and $232 a month, or $2,784 a year, on monthly billing (8 × $29 = $232; $232 × 12 = $2,784). Eight seats on Fluix's Crews plan cost $232 a month, or $2,784 a year. The gap between the cheapest and most expensive of those list-price options is $576 a year ($2,784 − $2,208). Billy is left out of this math because its price is quote-based; its records are keyed on vendor_id, not on seats.

Who this is for

This guide fits owners and operations leads at a small contractor who must show certificates, inspections and daily logs to an owner, a general contractor or an inspector, and who want a published price before they talk to sales. It does not fit a company that already has a tool meeting these needs and no appetite for change.

Red flags: you need a quote before you can set any budget at all; nobody on your team will own renewals and follow-ups; or your crews work somewhere they cannot use offline forms or phone entry.

Who should choose each vendor

When not to use US Tech Automations: skip a custom workflow if your crew already runs on Mitti or Raken and your only need is daily reports, because the built-in reminders and a weekly review will cover it. Skip it if you collect certificates from only a few subcontractors and a shared checklist works. Skip it if you have no export or API access and no one to own maintenance, because a published-price tool with native alerts is simpler than a design you must keep running.

Frequently asked questions

Is Mitti the same product as SafetyCulture?

Yes. SafetyCulture rebranded as Mitti in August 2026, and its pricing now sits at mitti.com/pricing.

Which tools publish a price on their site?

Mitti, Raken and Fluix publish per-seat or per-user prices on the pages we checked. Procore, HammerTech, Avetta and Billy are quote-based.

Do I need a separate tool for subcontractor insurance?

Not always. A shared checklist can work for a few subcontractors, but a certificate-focused tool such as Billy or Avetta earns its cost when expiry tracking and payment holds become routine.

Does OSHA's electronic reporting rule mean I must buy software?

No. The 2023 rule, effective January 1, 2024, sets electronic filing duties by employee count and industry, so check whether your NAICS code appears in its appendix before you decide anything.

Can Zapier, Make or n8n replace a compliance platform?

They can connect your tools and keep run histories and error branches when they are configured, but you still design the process, control access and maintain it when a vendor's API changes.

Conclusion

Start with the records you must produce, then decide whether you need one per-seat tool or a certificate-focused tool as well. Get every minimum, renewal term and export right in writing, because the lowest list price means little if the tool does not cover the records you need. For a proposed design that ties certificate expiry and inspection follow-up to the tools you already use, see how US Tech Automations configures this.